Nick Ashdown, Finance Manager

I start the day by checking my emails and respond as appropriate to queries from clients and suppliers. This also generates a variety of tasks which I will action later in the day as part of another process, so these are added to my list of jobs for the day.

I then review the activity in our main bank accounts and update the relevant ledgers with the prior day’s transactions, and then reconcile the bank balances in our accounting sytem. This would normally involve a mixture of client ledger activity and general practice overheads/expenses.

The rest of the day could involve a wide range of ad-hoc tasks as and when they might arise but usually I will spend some time updating the list of unpaid invoices and sending reminders to request payment, reviewing outstanding ‘Work in Progress’ and liaising with our Solicitors regarding billing, generating and emailing client invoices, processing payments, liaising with our suppliers, reviewing client ledgers and processing transfers/refunds when needed. I also speak to clients regarding any queries on their matter ledgers, and processing card payments over the phone. This all takes pressure off the solicitors and allows them to get on with what they do best.

Some of my other responsibilities that occur on a more ad-hoc basis include monthly reporting, reviewing the nominal ledgers and budgeting, cashflow forecasting, ensuring compliance with various regulatory bodies such as the SRA and HMRC, GDPR compliance, and cyber security.

One of my favourite things about working at Springhouse is the variety of work, speaking to new people pretty much every day…and the fact that no two days are ever the same!

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